Operations Coordinator

Job Description

We are supporting a leading technology company in their search for a detail-oriented Operations Coordinator to manage and maintain accurate data across multiple internal systems. The role focuses on ensuring data integrity, supporting operational processes, and coordinating with various departments to keep information organized and up to date.

Key Responsibilities

• Enter, update, and maintain accurate data in internal databases and systems.
• Run regular audits and quality checks to verify data accuracy and completeness.
• Maintain organized records such as contracts, billing history, and client communications.
• Prepare reports, summaries, and documentation for internal teams.
• Collaborate with departments including legal, finance, and sales to align on contract terms and billing processes.
• Organize and manage digital files, contracts, and administrative records.
• Communicate with vendors, clients, and internal teams for follow-ups and clarifications.
• Support general office administration tasks such as audits, travel coordination, procurement documentation, and other operational needs.
• Monitor payment status and escalate overdue accounts when required.
• Assist in preparing monthly operational reports and audit documentation.
• Ensure all activities follow internal policies and data management protocols.
• Maintain confidentiality and handle sensitive information with care.

Requirements

• 3+ years experience in operations, administration, or coordination roles.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook), and familiarity with project-management tools and Google Workspace.
• Bachelor’s degree in Business Administration, Finance, or a related field (preferred).
• Strong attention to detail, accuracy, and the ability to work independently.